Bar Code Scanning

  1. Overview

    There are two ways to track bar code attendance in CampusLogin:

    Program Level

    You are able to simply associate all attendance data to the student, by signing them in and out each day. All data will then be associated to the student on the program level. And you would be able to compare the students required hours versus their attended hours.

    Course Level

    You are also able to associate the attendance data to a specific course. This will require you to specify which course(s) you would like to use bar code attendance for, and when taking attendance, you must first specify which course you are taking attendance for. Taking attendance by course requires more admin work, and in turn you will have attendance data broken out by course, instead of just by program. This will allow you to see required hours versus attended hours by course.

  2. Setup

    How to Track Attendance by Program

    • There is no setup required if you wish to take attendance on the program level. You are able to start scanning right away. All data will automatically be associated to your student, and you will be able to see the total accumulated hours.

      How to Track Attendance by Courses

    • Go to the ‘Programs’ admin tool in Student Settings

    • Select the Program(s) you wish to use bar code attendance for

    • Click the “Edit” button beside the name of each course you wish to track bar code attendance

    • In the “Schedule” section, under “Attendance Type:” select “Timeclock” and click Save

    • This removes the course from the manual “Take Attendance” page

  3. Printing Student Cards

    • Go to the profile of the student

    • Go to the “Documents” section

    • In the “File Type” drop down select “Student Photo”, and then click the “Choose File” button

    • Select the students photo on your local hard drive

    • Click the “Upload” button

    • The profile will re-load with the student photo added to the top right. There will now be a “Print Student Card” button below the photo. You can click this button to print the student card

    • You are also able to print students cards for multiple students at a time, by using the “Print Documents” feature on the left navigation of Student management. You will see an option called “Print Student Cards”

    • You are also able to customize your student card if you would like. Select the “Students” tab, then the “Settings” sub tab, then “Documents”, and then click the pencil in the “Customize” column beside the “Student Card” document.

  4. Taking Attendance

    Taking Attendance by Program

    • Go to the “Take Attendance” page in the left navigation of Student management

    • Select the “By Timeclock” tab

    • Select the “Sign In/Out” button under the “simple sign in” heading

    • You can now scan student cards

      Taking Attendance by Course

    • Go to the “Take Attendance” page in the left navigation of Student management

    • Under the “or associate to a program/course” heading select the Program, Group and Course you wish to take attendance for

    • Click the “Sign In/Out” button

    • You can now scan student cards

      Taking Attendance Outside of CampusLogin

    • The take attendance page requires you to have access to CampusLogin and be signed in. If you wish to use a public url that does not require a username and password to take attendance, click the “Public Scanning URL” button on the top right of the page. This will allow you to take attendance without being logged into CampusLogin

  5. Administration

    • Go to the “Timeclock” admin tool in the Students Settings section

    • You can see configuration options in the “Timeclock Config” tab

    • In the “Timeclock Admin” tab you can see all timeclock data for any data range. This will show you all of the sign in/out times for every student

    • Here you can correct all bad data (data where the student signed in but did not sign out) by selecting “Bad Data (Please Fix)” from the “View” filter

    • You are also able to add a manual sign in/out by clicking the “Add Student Manually” button, if you wish to add data manually

    • You can also see all timeclock data on each student profile, on the “Attendance” tab

  6. Hardware Requirements

    • The bar code scanning works with any USB bar code scanner. Higher quality scanners will have longer range and more accuracy.

    • You can go to Amazon (or any preferred retailer) and just search “USB bar code scanner” for many options starting at only $30

    • You are able to use these scanners, as long as your scanner supports USB.

    • If you are having trouble getting your scanner to work please reach out to your account manager for assistance.

CL-Students-Bar-Code-ScanningDownload