Registrar

To enroll a student into a program you must first create the program start date

To create the program start date, select the “Students” tab at the top of the page, then the “Settings” sub tab

Select the “Starts” admin tool

Creating a start is a two step process, first ensure the overall start date has been created for your school. If the start date does not exist you can select the “Create New” button to create your start

In step 2 you are able to associate which starts apply to which programs. And for each program you can specific which group(s) are starting (Morning, Afternoon, 1, 2, etc).

Once step 2 is complete you can then enroll students in that program/start/group

To delete a start, scroll down to the “Start Date Breakdown” section, and check if that start date has been used to launch a program. If so, click the edit button beside the program and you can click the delete button. This will remove the start date from the program. Once you have removed the start from all programs, you are able to permanently delete the start. Scroll up to the “Start Dates” heading at the top of the page, find the start date you wish to delete (use the year filter if necessary), click “Edit” beside the start, and in the pop up click the delete button. You will be able to completely delete the start if it is not in use with any programs.

To enroll a student in a program you need to load the students profile. This can be done through the Quick Search or Advanced Search options on the left navigation

Once you are on the students profile you need to select the program tab

To enroll a student into a program, select the “Enroll New Program” button and select your program, start date, and group (if applicable). If a start is missing it is because it was not created in the start tool (see above).

If the student is already enrolled in a program, then the button will read “Edit Current Program”. And if you wish to enroll the student into another program, click the “Edit Current Program” button and then select the “Enroll Student in Additional Program/Start Date/Group”

After you click save the page will refresh and you will see the student is now enrolled in the program. They will now appear in searches, reports, and communication related to that program.

If you need to delay a student’s start, you will see there is an edit button beside the start date where you can push the student to the next start. You can also select the edit button beside the grad date if you wish to customize their grad/end date. This date is entered by default through your program settings, based on the length of your program.

When enrolling the student into the program you will see the course listing as per your program templates

A checkbox is selected beside each course. If you wish to not enroll a student in a particular course you are able to de-select the course

If you wish to add an additional course to a student’s course listing (if they are re-taking a course, if they are taking an elective, etc) you can click the “Edit Current Program” button on the program tab. And then select the “Add an Additional Course for this Student” button.

In the program status admin tool you are able to add all of the program statuses related to your school. And each status can have sub-statuses

At the bottom of the program tab you are able to see the students program status

When new students are enrolled they will be assigned your default status. And then you are able to change the status/sub-status manually. All status changes must be date stamped.

If the student drop outs, no shows, etc, their status should be changed accordingly. Or if they go on to graduate then they should be marked as a Graduate.

Each program will have an current status associated to it. And at the bottom of the program tab you can see the student’s full status history for each program they have taken at your school

If you wish to modify your program statuses/sub-statuses please speak with your schools administrator.

Grades and attendance can be entered off of the left navigation. Select the “Students” tab, then look for the “Students” heading on the left navigation. There you will find the links to “Enter Grades” and “Take Attendance”

As administrators, you will have access to all programs, starts, and groups. You are able to select whichever you would like in the filters to see a list of students. You can then enter/modify grades and attendance

Instructors will only have access to the courses they teach (this can be customized)

You are also able to modify grades on a student by student basis on the profile (click the pencil beside the course on the program tab) or modify attendance on the attendance tab.

Students schedule will be associated by default, if you create a default schedule using the “Scheduler” admin tool

If a default schedule exists, you will be able to see the students schedule on the schedule tab

If there is no default schedule, you can click the pencil beside each course name and place the student into a scheduled version of your course

If you wish to customize the students schedule and remove them from a scheduled version of the course, and place the student into a different version of the course, you can click the pencil and you can move the student to a different version of the course.

This will automatically update the grade/attendance list

You are unable to customize the students schedule once you start entering grade and attendance data. If you wish to remove the student from a course that you have entered data for, you will first need to delete the data, and then you can change the schedule

You are able to generate documents for the student on their profile

In the “Communication” tab you can select the “Print Letter” button to print any letter templates

In the “Program” tab you are able to generate the Diploma, Official Transcript, Un- Official Transcript, Report Card, Report Card w\ Grades (which will show all the grading components, Quiz, Exam, Mid-Term, etc) in the “Documents” section.

There is also a link to generate a Report Card for each term/semester/module, as well as each course (select the print icon to the right of each course name)

On the “Schedule” tab you are able to print attendance sheets, and attendance summaries

All documents that can be printed individually on the student’s profile can also be printed en masse using the “Print Documents” feature on the left navigation, under the “Students” heading. This will allow you to quickly print documents for an entire class

All documents are also able to be released to the Student Login, so students can download the documents themselves (with the exception of the Official Transcript and Diploma). The student login can be customized by select the “Students” tab, the “Settings” sub tab, and then the “Students” admin tool